Tips To Keep Your Data Secure on the Cloud
After this weekend’s historic hack, we could all use a quick refresher on cloud security. Back in 2012 Gartner predicted the complete shift from offline PC work to mostly on-cloud by 2014. And it’s happening, the number of personal cloud users increases every year and shows no signs of slowing down.
Today, we rarely send a bunch of photos by email, we no longer use USB flash drives to carry docs. The cloud has become a place where everyone meets and exchanges information. Further, it has become a place where data is being kept permanently. We trust the cloud more and more. Now even our documents from the bank, ID scans and confidential business papers work find their new residence on the cloud. But what can you do to ensure your data is safe and secure?
Here are five data privacy protection tips to help you tackle the issue of cloud privacy:
1. Avoid storing sensitive information in the cloud.
Many recommendations across the ‘Net sound like this: “Don’t keep your information on the cloud.” Fair enough, but it’s the same as if you asked, “How not to get my house burned down?” and the answer would be, “Do not have a house.” The logic is solid, but a better way to translate such advice is, “avoid storing sensitive information on the cloud.” So if you have a choice you should opt for keeping your crucial information away from virtual world or use appropriate solutions.
2. Read the user agreement to find out how your cloud service storage works.
If you are not sure what cloud storage to choose or if you have any questions as for how that or another cloud service works you can read the user agreement of the service you are planning to sign up for. Or contact Framework and we can walk you through it.
3. Password Security is a Must.
You must have heard this warning a hundred times already, somehow most people still do not follow it. Did you know that 90 percent of all passwords can be cracked within seconds? Check out the list of the most commonly used (and hacked) passwords of 2013. 2014 likely won’t be much better. Moreover, doubling your email password for other services you use (your Facebook account, your cloud storage account) is a real trap as all your login information and forgotten passwords always arrive to your email.
Here is an efficient method of creating a secure password:
Choose a random word (preferably a long one) — for example, “communication.” Know a foreign language? This is where your high school Spanish or German can shine.
Now let’s say you are signing up for Gmail. What you should do is add a “Gmail” word to the word you have chosen. Thus your password for Gmail will be “communicationGmail.” If you sign up for Skype, your password will be “communicationSkype”, for example.
Therefore, you need to remember only your “core” word and the structure of your password. To strengthen it even more you can add a certain number before the name of the service, for example your birth date. In that case your password will look like “communication12111975Skype”, etc.
You can invent any other way of memorizing your passwords, the one that appeals to you. But the main point doesn’t change – This method is really simple and effective.
Encryption is, so far, the best way you can protect your data. Generally encryption works as follows: You have a file you want to move to a cloud, you use certain software with which you create a password for that file, you move that password-protected file to the cloud and no one is ever able to see the content of the file not knowing the password.
5. Use an encrypted cloud service.
There are some cloud services that provide local encryption and decryption of your files in addition to storage and backup. It means that the service takes care of both encrypting your files on your own computer and storing them safely on the cloud. Therefore, there is a bigger chance that this time no one — including service providers or server administrators — will have access to your files (the so called “zero-knowledge” privacy). Among such services are Spideroak and Wuala.
- See more at: https://frameworkcommunications.com/tips-keep-data-secure-cloud/#sthash.KkNQeEaO.dpuf