How Does Framework Monitor Systems' Health and Manage Lifecycle?

We use our RMM software, Auvik network monitoring, and Lifecycle Insights to continuously track hardware specifications, performance, OS supportability, and warranty data. When equipment reaches end-of-life, we follow a structured replacement process that includes planning, device procurement and preparation, data migration, user coordination, and secure decommissioning—assuring smooth transitions with minimal downtime.

How We Monitor System Health & Lifecycle

Technology assets have finite lifespans. Servers, workstations, and network equipment degrade over time and eventually reach end-of-life, exposing your organization to performance issues, security vulnerabilities, and costly failures. Proactive lifecycle management ensures you replace aging technology before it fails and stay ahead of security and compliance risks.

Automated Monitoring & Tracking:

Automated Endpoint & Server Monitoring (RMM)

Our Remote Monitoring and Management (RMM) software continuously tracks every endpoint and server, capturing:

• Hardware specifications (processor, memory, storage, device age)
• Performance metrics (CPU usage, disk health, memory utilization, system errors)
• Operating System supportability (current, approaching end-of-life, or unsupported)
• Warranty status (active coverage, expiration dates, support agreement details)

Dedicated Network Monitoring (Auvik)

Auvik continuously monitors all networking devices:

Routers & Firewalls: Traffic patterns, security events, configuration changes, performance metrics

Switches: Port status, bandwidth utilization, VLAN health, connectivity issues

Wireless Access Points: Signal strength, client connections, performance degradation, coverage gaps

Auvik provides real-time visibility enabling us to:

• Detect and resolve network issues before they impact your staff
• Monitor bandwidth usage and identify bottlenecks
• Track firmware versions and flag outdated or unsupported software
• Alert on configuration changes or unauthorized access attempts
• Provide detailed network topology maps and performance insights

Lifecycle Insights Platform

All data from RMM and Auvik is aggregated in Lifecycle Insights, providing a comprehensive, real-time view of your entire technology landscape. This enables us to:

• Identify devices (endpoints, servers, networking equipment) nearing end-of-life or running unsupported software
• Track warranty expirations to ensure timely renewals
• Flag security risks from outdated operating systems or firmware no longer receiving security patches
• Forecast upcoming hardware and software refresh cycles

vCIO Strategic Review & Recommendations:

Your vCIO uses this data to develop proactive recommendations presented during Strategic Business Reviews:

• Lifecycle Status Reports: Clear summary of which devices are current, aging, or at risk of failure
• Replacement Roadmap: Phased plan for replacing aging hardware aligned with your budget and priorities
• Budget Forecasts: Detailed cost estimates for upcoming replacements, broken down by year
• Risk Assessment: Identification of security vulnerabilities or compliance gaps related to unsupported systems

Hardware Replacement Recommendations:

We typically recommend replacing workstations on a 3-5 year cycle to maintain optimal performance, security, and warranty coverage.

Our Hardware Replacement Process

We understand that computer replacements and hardware refreshes are critical events that must be managed carefully to avoid disruption to your business operations. Our standardized process ensures a smooth transition while maintaining security and data integrity.

Our Computer Replacement Process Includes:

1. Planning & Scheduling:
• We work with you to identify the right timing for computer replacements, considering business cycles, user availability, and budget constraints.
2. Device Procurement & Preparation:
• Once new hardware is ordered, we pre-configure devices with your standard software, security tools, and configurations before deployment.
3. Data Migration:
• We ensure that user data, application settings, and essential files are securely migrated from the old device to the new one.
4. User Coordination:
• We schedule deployment during minimal-impact timeframes and coordinate directly with end users to ensure they understand what to expect.
5. Decommissioning:
• Old devices are properly removed from your network, securely wiped of data, and either recycled responsibly or returned to you based on your preference.

Cost Considerations:

For new locations or office buildouts, projects typically range from $10,000 to $60,000 per location, depending on size, scope, and equipment needs. For smaller satellite offices, costs would likely fall on the lower end of this range.

Why This Matters:

Proactive lifecycle management combined with a structured replacement process:

• Reduces downtime
• Prevents costly emergency replacements
• Ensures your technology remains secure and compliant

The Framework IT team is here to help you make informed IT decisions and build a strategy that supports your business goals.

Call 312-564-5446 or book your FREE Initial Consult to connect with our team.